Staff meetings are essential for moving your company forward. They are a good way to share information with employees. This setting allows coworkers to talk about performance and solve problems. A meeting also provides the forum for planning projects.
Unfortunately, they are considered boring to employees. Meetings are considered a time waster after long work days. You want employees to have fun in meetings. Read on to find out how to bring the spark, and how to make meetings fun for your staff.
Timing is crucial for more fun in meetings
Timing is everything when it comes to office meetings. Do not make the mistake of having a meeting when your employees are least productive. It causes your company to waste time and lose money. A fun meeting starts with the right time. You must choose a day of the week and the time of day.
Mondays and Fridays are not good days for meetings. Many people use these days to get a three-day weekend. This leaves Tuesday, Wednesday and Thursday. The next thing consider is the time of day.
You want to choose a time when employees are alert. Some employees do not like afternoon meetings. After lunch, employees tend to get bored and tired easily. They are just ready to go home. This leaves mornings as the best time to have meetings.
Mornings are a good time for a variety of reasons. Most people are ready to start their day. They want to get as much work done before lunch.
You should not have a staff meeting to start the day. It should start about an hour and half after everyone gets to work. You want to give everyone time to settle into work before conducting the meeting. Some people are still sleepy after arriving to their job. On the other hand, others are not morning people and may come off as grumpy.
You can make a morning meeting fun by providing snacks. It is affordable to keep it simple with donuts and coffee. Coffee can also help with waking up your coworkers. The snacks also work as incentive.
A quick breakfast is one of the fun ways to start a meeting. It also gives your coworkers something to look forward to. Meeting hosts must find a time and day in which all employees are available.
Discuss fun meeting topics
Staff meetings can feel stiff and uptight. It is common for employees to think the topics are boring. They may even get call out about their work performance. It is important that your employees feel relax and calm.
The purpose of a meeting is to talk about the happenings within the organization. However, you want to mix in some fun staff meeting ideas. Discussing the budget is important. It also appealing to talk about the birthdays for the month.
Staff meetings should be set up for success. You should start the meeting by talking about something positive. This positive can be big or small. If a project was successful, then announce it at the start of the meeting. An alternative is to celebrate an employee who has performed well.
Announcing a positive for the company sets the tone of the meeting. It makes your employees feel better about the meeting. The positivity also motivates employees to participate.
Asking your employees to stand up is one of those funny meeting ideas. Your employees will find it funny to have the entire meeting standing up. It allows for stretching your legs and gets your blood flowing.
Standing is one way to create more productive meetings. It gets more people to participate because of being hands-on. This activity is only one way to have fun. Other fun meeting topics include:
- Overtime work
- Team building activities
- Out of town work
- Training opportunities
More rewards more fun in meetings?
Most employees want to learn and gain experience. They attend college to obtain a career. After joining the workforce, people continued to further their education. Your employee is doing what he or she needs to be the best. Employees want recognition and success.
How to make meetings more fun, people think of implementing reward systems. But we don’t speak money here! You can turn boring training materials into competition. Friendly competition will get employees to perform and engage. Here are the steps to implement a reward system.
Decide on what your employees are competing for. If you run a call system, then give a reward for the number of outbound calls made. Employees will compete to make the most calls.
If your job requires auditing, then give a reward for the best accuracy rating. You must use creativity while turning competition into a game. It also helps to make clear goals and rewards.
Next, you must decide on the length of the competition. Do you want to run it quarterly or weekly? The timeframe depends on:
- Time of year
- Budget for rewards
- Complexity of competition
It is ideal for your competition to be monthly. Your employees have something to look forward to each month.
Choosing the rewards are the last step. You must consider what rewards will create competition. It has to be something to keep employees excited and to engage. For example, employees can get a free hour to leave work early. Free leave time is always a hit. It allows your employees to leave work without using paid time.
A gift card is another reward to consider. It can be a gift card to the employee’s favorite restaurant. Most people enjoy getting a free meal. Choosing your rewards depend on your budget and what your employees like. It is in the best interest of your company to give opportunities to employees.
A reward system is one of the more creative meeting ideas. You can find out about progress during the meetings. Meetings can also be used to give out rewards. Rewards are a fun way to motivate employees about meetings.
Gamification for more fun in meetings
Don’t be so serious! Coworkers must enjoy being around each other. It is important for getting the most out of them. Meetings are also important for getting your employees to work together. They boost morale and unite employees as well.
Playing a game is a fun way to get employees to engage. It is one of those fun activities to start a meeting. For example, you can play the laughing game. The laughing game involves standing in a circle.
Each player takes turns saying a laughing sound. The person may say “Ha ha” or “Ho ho”. If someone laughs, then the person must sit down. The last person standing is the winner.
Speed meeting is another one of those fun meeting activities. You must pair your employees up in partners. They must spend three minutes with their partner. The three minutes should be spent getting to know your coworker. Both games are good icebreakers to start meetings.
Games can make staff meetings entertaining. It creates a good company atmosphere. However, employees must be present. They also must be open to getting to know their coworkers. A variety of games can be used for staff meetings. You must choose a game that fit your company and timeframe.
Change the meeting venue
The unexpected is a good way to make things fun – and challenge your staff to break out of the everyday routines and get the creative juices flowing. A boardroom is common place for office meetings. You can keep your employees guessing by changing the meeting venue. For example, the meeting can be held outside under a tree.
An outdoor meeting allows your employees to get some sun. They also can stretch their legs. Changing the venue does not always mean leaving the building. You can have the meeting in another room in your office. Other venues to consider:
- Huddle room
- In the park (only in summer time 😉
- On the roof terrace (in case you have one)
Keep your meetings short
It helps to show up on time and organized. You should write down a list of topics to cover. It is not good to go off topic or on a rant.
A meeting that drags on without a sense of direction creates boredom. Your employees are going to become disengaged. They will stop paying attention to what you are saying.
You can keep the meeting fun by being direct. Meeting hosts must be efficient with their time. Keeping meetings at 30 minutes can stop boredom. If you can let employees leave early, then you should do so.
Companies must have staff meetings. They encourage the development of team building. Coworkers can use meetings to discuss how to run the company. However, utilizing tools can make a difference. They can make boring meetings more work effective.
Tools for meetings offer a variety of possibilities. They offer features like:
- Agenda setting
- Countdown timers
- Meeting invitations
- Collaboration tools
- Email applications
- Personal information managers
- Provide meeting minutes
- Provide meeting notes
All of this (and more) you can achieve with yoyomeeting – the meeting management software for Microsoft Outlook!
After implementing tools like ours, meetings can become effective working sessions. A setting where you can make good decisions. Your coworkers will become engaged. They also will leave with a sense of purpose.
If your employees are not mentally present, then you cannot create a successful work environment. Supervisors must play a role in dissolving conflict. It leads to employees not wanting to participate in office meetings. The fun in meetings start with harmony in the workplace.